TQPro — Visa Management

Visa Dashboard

See every application
at a glance.
Act before it's urgent.

Four KPI badges give you the numbers that matter — total applications, pending, approved, and urgent. The "Days Left" column changes behaviour: when your team sees 3 days in red next to an application still in progress, they act. No more missed deadlines.

VISA APPLICATIONS · ALL · 2026

Total

47

Pending

18

Approved

21

Urgent

5

Customer	Destination	Travel Date	Status	Days Left
Al-Farsi, Khalid 4 applicants	🇬🇧 UK	18 Mar	In Progress	3 days
Sharma, Raj & Family 4 applicants	🇫🇷 France	10 Aug	In Progress	47 days
Chen, Wei 1 applicant	🇨🇦 Canada	05 Sep	Approved	78 days
Istanbul Group — 42 pax 8 applicants	🇹🇷 Turkey	28 Mar	Submitted	13 days

4 of 47 applications shown5 urgent ⚠

Instant Requirement Lookup

Know what's needed
before you start.

A client calls: "I'm Indian, I want to go to Paris next month. Do I need a visa?" In 3 seconds you have the answer. Your Japanese client asks the same question — different answer, same speed. Two lookups, two answers, 6 seconds total. That's the kind of service that builds loyalty.

Results are cached for 30 days — repeat checks are instant. Bulk check for 40 group passengers with one click.

Nationality

🇮🇳 India

Destination

🇫🇷 France

🇮🇳 India → 🇫🇷 France

Visa Required

Schengen Tourist Visa — up to 90 days within any 180-day period. Apply through VFS Global or directly at the French Consulate.

📋 Documents required: passport, photos, bank statements, employment letter, travel itinerary, hotel bookings, travel insurance

🇯🇵 Japan → 🇫🇷 France

Visa Free

✓ No visa required. Japanese passport holders may stay up to 90 days in France without a visa.

Application Workflow

A guided process
from start to finish.

A new agent on their first day can process a visa application correctly — because the system tells them exactly what to do next. No steps missed. No guesswork.

📋

Enquiry &
Requirements

👤

Applicant
Details

📁

Document
Upload

✅

Review &
Submit

Step 1

Customer & destination

Email auto-lookup for existing customers. Nationality + destination triggers instant requirement check.

Step 2

One or more applicants

Full name, date of birth, passport details. Add families or groups — each applicant tracked individually.

Step 3

Upload & verify documents

Drag & drop or click to upload. Each document verified before embassy submission. Rejections noted.

Step 4

Select supplier & submit

Review summary, choose processing partner, set application date. One click to submit.

Document Collection & Verification

Every document.
Every applicant.
One checklist.

Your client WhatsApps a passport photo at 10pm. You upload it in the morning, link it to the right applicant, and the document status updates. Open the application and you can see instantly which documents are still missing. Your colleague verifies each one before anything reaches the embassy.

DOCUMENTS · SHARMA FAMILY · SCHENGEN

📎

Drag and drop files here or click to browse

PDF, JPG, PNG · up to 10 MB per file

Document	Applicant	Verified By	Status
Passport Copy	Raj Sharma	Agent Sarah · 6 Jun	Verified
Passport Copy	Priya Sharma	Agent Sarah · 6 Jun	Verified
Photographs ×4	All applicants	Agent Sarah · 6 Jun	Verified
Bank Statement	Raj Sharma	—	Uploaded
Employment Letter	Raj Sharma	—	Pending
Travel Insurance	All applicants	—	Rejected

6 documents · 3 verified · 1 rejected2 still pending

Built-in Invoicing

Bill the client.
Track the payment.
No separate system.

Create an invoice directly from the visa application with line items for visa fees, service charges, and courier costs. Send a payment link the client can pay by card online — payment confirmation is instant. Invoice PDF generated automatically. No more separate spreadsheets for visa billing.

Sharma, Raj & Family

Issued: 12 June 2026 · Due: 19 June 2026

VINV-2026-009001

Paid

Schengen Tourist Visa — Adult × 2

AED 700

Schengen Tourist Visa — Child × 2

AED 400

VFS Service Fee × 1

AED 200

Aramex Courier Delivery × 1

AED 50

Total Amount

✓ Paid by card · 12 Jun 2026 · 09:41

AED 1,350

Delivery Management

From approved visa
to client's hands.

Once the visa is approved, track how it reaches the client — by courier to their door or via secure digital download with a unique confirmation code that expires after use.

📦Courier Delivery

RecipientRaj Sharma

AddressDubai Marina, DXB

CourierAramex

Tracking1Z999AA10123456784

Scheduled15 Jun 2026

DELIVERY STATUS In Transit

Scheduled

Pending

In Transit

Delivered

🔐Digital Download

Sent viaEmail & SMS

Sent on14 Jun 2026

Downloaded15 Jun 2026 · 08:12

Expires20 Jun 2026

StatusDownloaded

A4F2 — 8KXP

Unique confirmation code · one-time use · expires 20 Jun

Group Trip Integration

40 passengers.
One click.
Requirements checked.

You're organising an Istanbul trip for 42 passengers. One click tells you: 30 are visa-free, 8 need a Turkish e-visa, 4 need a full embassy visa. Create applications for those who need them — pre-filled with passenger data and group travel dates. No re-entering anything.

PASSENGERS · ISTANBUL TRIP · VISA STATUS

Passenger	Nationality	Visa Status	Application
Al-Sayed, Nour	🇦🇪 UAE	Not Required	—
Sharma, Deepak	🇮🇳 Indian	e-Visa	+ Create App
Khalid, Hassan	🇪🇬 Egyptian	On Arrival	—
Zhang, Wei	🇨🇳 Chinese	Required	+ Create App
Williams, Sarah	🇬🇧 British	Not Required	—

42 passengers: 30 visa-free 8 e-visa required 4 embassy visa

5 of 42 shown · bulk check complete12 need visas

A Typical Workflow

A family of four.
Paris. August.
Indian passports.

9:00 AM — The Enquiry

A client calls: "My family of four wants to visit Paris for 10 days in August. We're Indian passport holders. Do we need visas?" You open TQPro. Quick lookup: Indian → France. Result: Visa Required Schengen tourist visa, up to 90 days. You inform the client in under 2 minutes — and offer to handle the entire process.

9:15 AM — New Application

The client says "please handle everything." You create a new visa application — customer details, France, travel dates August 10–20. Status: New The requirement checklist appears automatically: passport copies, photos, bank statements, employment letter, hotel bookings, travel insurance.

9:20 AM — Four Applicants

You add Raj (father), Priya (mother), Ananya (12), and Arjun (8). Passport details for each. Status: In Progress Each applicant has their own document checklist and individual status. You send the client the document list with a note: "Please send these at your earliest convenience."

Days 2–5 — Documents Arrive

Documents arrive by email and WhatsApp. You upload each one, link it to the right applicant. Your colleague verifies each: passport copies clear, photos correct Schengen specifications, bank statements showing sufficient funds. The travel insurance arrives with an expiry date — the system flags it for review.

Day 6 — Invoice & Submit

All documents complete. You create the invoice: 4× Schengen visa + service fee = AED 1,350. Send the payment link. Client pays online within the hour. You select the visa supplier — VFS Global — set the application date, and submit. Status: Submitted

Day 14 — Approved

All four visas granted. Status: Approved You arrange Aramex courier delivery to their Dubai Marina apartment. Tracking number entered, client notified. Passports with Schengen stickers delivered the next morning. Total team time: approximately 90 minutes across two weeks. Margin on service fee: AED 200.

Why TQPro

Built for agencies that take
visa processing seriously.

🔍

Instant lookups

Any nationality, any destination — answered in 3 seconds from a global database.

📋

Guided workflow

Step-by-step process. Nothing missed, no guesswork — even for a new agent on day one.

📁

Document tracking

Upload, link to applicant, verify — before anything reaches the embassy.

👨‍👩‍👧‍👦

Multi-applicant

Families and groups under one record — each applicant tracked individually.

🧾

Built-in invoicing

Bill, track payment, and generate PDFs — no separate accounting system needed.

💳

Online payments

Send a payment link. Client pays by card. Confirmation instant. No manual reconciliation.

📦

Delivery tracking

Courier or secure digital download with unique confirmation codes. Status tracked end-to-end.

👥

Group integration

Bulk visa checks and one-click application creation directly from group passenger records.

⏱

Urgency alerts

"Days Left" countdown keeps your team ahead of deadlines — every application, every day.

🔒

Audit trail

Every action recorded — who verified, when, any notes. Full compliance history per application.

TQPro vs. Manual Processing

The same work.
A completely different experience.

METHOD COMPARISON

Aspect	❌ Manual Process	✓ TQPro
Requirement lookup	Google search, embassy websites, outdated lists	Instant lookup, cached global database, 3 seconds
Application tracking	Excel spreadsheet or paper folder per client	Dashboard with statuses, KPIs, and urgency alerts
Document collection	Email attachments, WhatsApp photos, USB drives	Upload, link to applicant, verify — all in one place
Document verification	Print, review manually, call client if wrong	Digital verification with status, verifier name, and notes
Invoicing	Separate accounting system or manual invoice	Built-in with payment links and auto-generated PDF
Deadline management	Calendar reminders, sticky notes	Automatic "Days Left" countdown per application
Group visas	Individual spreadsheet per passenger	Bulk check + one-click application from group data
Audit trail	Hope someone kept notes	Automatic timestamps on every action and verification

Every traveller has different
visa requirements.
There are thousands of combinations.

See every application
at a glance.
Act before it's urgent.

Know what's needed
before you start.

A guided process
from start to finish.

Every document.
Every applicant.
One checklist.

Bill the client.
Track the payment.
No separate system.

From approved visa
to client's hands.

40 passengers.
One click.
Requirements checked.

A family of four.
Paris. August.
Indian passports.

Built for agencies that take
visa processing seriously.

The same work.
A completely different experience.

Ready to streamline
your visa operations?

Every traveller has differentvisa requirements.There are thousands of combinations.

See every applicationat a glance.Act before it's urgent.

Know what's neededbefore you start.

A guided processfrom start to finish.

Every document.Every applicant.One checklist.

Bill the client.Track the payment.No separate system.

From approved visato client's hands.

40 passengers.One click.Requirements checked.

A family of four.Paris. August.Indian passports.

Built for agencies that takevisa processing seriously.

The same work.A completely different experience.

Ready to streamlineyour visa operations?

Every traveller has different
visa requirements.
There are thousands of combinations.

See every application
at a glance.
Act before it's urgent.

Know what's needed
before you start.

A guided process
from start to finish.

Every document.
Every applicant.
One checklist.

Bill the client.
Track the payment.
No separate system.

From approved visa
to client's hands.

40 passengers.
One click.
Requirements checked.

A family of four.
Paris. August.
Indian passports.

Built for agencies that take
visa processing seriously.

The same work.
A completely different experience.

Ready to streamline
your visa operations?